Neglia Group, a leading provider of civil engineering and consulting services, is looking for a talented, energetic, and self-motivated individual to support one of the group’s Vice Presidents. The ideal candidate will possess exceptional communication and client service skills, the ability to exercise discretion in maintaining the confidentiality of sensitive information, flexibility and initiative.

Job Responsibilities

  • Provide administrative support to the Vice President
  • Answer, screen and route calls
  • Maintain calendars, schedule and coordinate meetings and appointments
  • Assist in the preparation of reports, spreadsheets, letters, memorandums, agendas and schedules; collate and prepare materials for meetings
  • Prepare, monitor and analyze aging accounts; work with clients and Vice President to secure overdue funds
  • Review of email and written inquiries and preparation of a timely responses as required
  • Filing, photocopying, scanning, faxing
  • Update and maintain corporate contact lists, files, databases, records and other documents
  • Prepare monthly billing reports
  • Assist with projects and perform other tasks and assignments as needed
  • Work with other members of the administrative team when necessary

Job Requirements

  • Minimum of 5 years of experience directly related to administrative responsibilities
  • Billing and collections experience a plus
  • Proficient in typing, formatting and preparing documents
  • Superior interpersonal skills
  • Solid verbal and written communication skills
  • Ability to work independently and as a member of a team
  • Strong attention to detail
  • Ability to maintain confidentially
  • Ability to prioritize and multi-task
  • Proficient in Microsoft Suite of products Word, Excel, Outlook, and Teams, knowledge of Powerpoint a plus
  • Experience in engineering or construction environment and Deltek Vision helpful; but not required

Compensation and Benefits

  • Competitive Salary Based upon Experience
  • Medical, Dental and Vision Insurance
  • Life Insurance
  • Section 125 Plans (Flexible Spending Accounts)
  • A 401k plan with a matching percentage
  • Paid vacation and sick time

Job Type

  • Full-time
  • M-F
  • 8 hours per day with occasional overtime as needed

Interested candidates are required to submit a cover letter with salary requirements